The University of Business and Integrated Development Studies (UBIDS), located in Wa, invites applications from qualified and suitable individuals to fill the following vacancies:
B. NON-TEACHING
1. University Librarian
Qualification and Experience:
The University Librarian is the professional and administrative Head of the University Library, as well as the School of Law Library. The position of University Librarian is an academic position, and the Librarian is responsible to the Vice-Chancellor.
The University Librarian shall:
(a) Possess a minimum of a research degree (MPhil) in Librarianship, Information Studies, Information Science and Technology, Library and Information Management or in any other relevant disciplines;
(b) Be at least a Deputy Librarian in a university or analogous institution of higher education with at least 10 years of working experience;
(c) Possess practical knowledge and experience in all aspects of University Library work and pedagogical knowledge in education;
(d) Be conversant with Library ICT applications and learning technologies;
(e) Be a member of a relevant professional body.
(f) Be dynamic, self-motivated and professionally competent with proven abilities;
(g) Be a team player with interpersonal and communication skills and the capacity to motivate and direct staff;
(h) Have a high sense of initiative and managerial skills, and be capable of exercising sound judgement;
(i) Have evidence of research publications in peer-reviewed and high-impact journals;
(j) Have strong linkages with local and international educational agencies;
(k) Have proven ability in grantsmanship and library budget management for strategic activities;
(l) Understand current trends in library development and Open-Source initiatives.
(m) Submit a statement of up to THREE (3) pages in standard font size 12 and one-and-a-half line spacing, indicating how they would use their position to advance the Vision and Mission of the University
Duties and Responsibilities:
The Librarian shall be the Head of the University Library, and functions shall include:
a. With the assistance of such deputies as may be appointed from time to time, the Librarian is responsible for the general management of all libraries within the University;
b. Implement the decisions of the Library Board approved by the Academic Board and shall ensure that the libraries are managed in accordance with the rules and regulations approved by the Academic Board; and
c. Responsible for the provision of adequate reading and learning materials to support teaching, research, and extension functions of the Library.
d. Collaborate with the Registrar to ensure that the required administrative and professional staff are employed, assigned, transferred or relocated in the Library to support work;
e. Ensure the maintenance of a good environment for reading and learning in all libraries of the University;
f. Responsible for maintaining linkages with local and international organisations involved in library work;
g. Formulate policies for maximum development and utilisation of all the libraries in the University in conjunction with the Library Board and approval of the Academic Board;
h. Exercise professional and administrative supervision over the staff to ensure efficient and effective functioning of libraries in the University;
i. Perform any other functions as may be assigned to him or her by the Vice- Chancellor;
j. The University Librarian is responsible to the Vice-Chancellor
Tenure of Office
1. The Appointment, which is full-time, shall be for FOUR (4) YEARS in the first instance before attaining the compulsory retiring age of SIXTY (60) years.
2. The appointment may be subject to renewal for another term of four (4) Years (after evaluation of performance), altogether making a maximum of eight (8) Years.
2. Director of University Health Services
The Director of University Health Services shall be the Head of the Directorate of University Health Services.
Qualification and Experience:
The candidate must possess the following qualifications:
i. A Postgraduate degree from a recognised Institution of Higher Learning in the relevant specialisation.
ii. Membership and/or fellowship of a recognised and relevant professional body would be an added advantage.
iii. Shall have at least five (5) years post-qualification experience as a licensed specialist in a health-related field.
iv. A broad knowledge base experience in the development and implementation of policies and operation procedures, quality assurance, coordinating and implementing research.
v. Ability and professional capacity to support health service delivery at the University Medical Centre.
vi. Ability, knowledge and experience in curriculum development in academic programmes in the area of health would be an added advantage.
vii. Ability to liaise with and collaborate with the Ghana Health Service to support health care in the University and the University communities.
Duties and Responsibilities:
The Director of Health Services shall:
i. Be the Head of the Directorate of University Health Services;
ii. Be responsible for the provision of preventive, personal, environmental, and public health services in the University and to the University Community;
iii. Provide leadership to all staff in the University Health Facilities:
iv. Ensure the efficient and effective delivery of health services to members of the University and their families;
v. Exercise professional and administrative supervision over the entire medical, paramedical, and all other staff within the University Health Services;
vi. Plan and monitor the development of the University Hospital and its health programmes;
vii. Ensure that the University Hospital provides regular health extension services to the adjoining communities;
viii. Report to the Vice-Chancellor through the Registrar;
ix. Provide advice and education on health matters, and
x. Perform any other assignments that the Vice-Chancellor deems necessary.
Tenure of Office
1. The Appointment, which is full-time, shall be for FOUR (4) YEARS in the first instance before attaining the compulsory retiring age of SIXTY (60) Years.
2. The appointment may be subject to renewal for another term of four (4) Years (after evaluation of performance), altogether making a maximum of eight (8) Years.
3. Deputy Registrar, Senior Assistant Registrar or Assistant Registrar (Research and Grants)
Qualification and Experience:
i. For appointment as Deputy Registrar/Senior Assistant Registrar, Assistant Registrar (Research and Grants), the general qualification is that the candidate must possess a Research master’s degree in Social Sciences, Project Management, Development Studies, Finance or related disciplines, and a good first degree;
ii. Persons with a good first degree in addition to a regular master’s degree, plus a final certificate in administration or management or project management from a recognised professional body can apply;
iii. For appointment as Deputy Registrar, the candidate should have satisfactory performance on the grade of Senior Assistant Registrar in a University or its equivalent grade or demonstrate high level experience and results in management and implementation of grants and or fund raising from the development community and or industry for at least four (4) years;
iv. For appointment as Senior Assistant Registrar, the candidate should have satisfactory performance on the grade of Assistant Registrar in a University or its equivalent grade in an analogous institution for at least five (5) years or must have a minimum of twelve (12) years relevant post-graduate qualification experience from the development community, industry or public service;
v. For appointment as Assistant Registrar, the candidate should have at least two (2) years post- graduate work experience in a university or its equivalent grade in an analogous institution or must have a minimum of five years (5) relevant post-graduate qualification experience in a practising firm, industry, commerce or public service;
vi. Extensive practical experience of at least five years (5) in programme risk-based auditing;
vii. Good understanding of donor rules and regulations;
viii. Extensive experience of at least five years (5) in the development and private sector;
ix. Proven skills and experience in report and proposal development and working with multiple donors;
x. Good personal organisational skills, including time management, and the ability to meet deadlines and work under pressure;
xi. Staff capacity-building experience;
xii. Willingness to travel to field offices and work in difficult environments according to travel requirements; and
xiii. Demonstrated ability to collaborate with others in and outside his or her own team.
Duties and Responsibilities:
i. Resource Acquisition: Identify market opportunities and monitor donor trends for growing grant funding from governments, multilaterals, corporates, foundations/trusts;
ii. Grant Agreement: Review donor contracts, flag any points that run contrary to the University of Business and Integrated Development Studies and support contract negotiations;
iii. Donor Care: Develop and maintain good relationships with donors and support offices to provide excellent, quality donor service and donor care, leading to donor retention and securing new grants;
iv. Leadership and Staff Management: Leading, managing and developing a strong grant team where individuals work to clear outcomes which are in line with the vision, mission and values of UBIDS, donors and sponsors;
v. Donor Reporting, Monitoring & Compliance: Support project managers’ understanding and adherence to donors’ regulations and compliance requirements by ensuring comprehensive, detailed, and inclusive project start-up and close-up processes within the acceptable period of a grant being activated and deactivated;
vi. Field-level monitoring and other responsibilities: Participate in field-level review meetings, visit field project sites, and provide hands-on support to project implementation teams as needed; and
vii. Perform other functions as may be prescribed by the Registrar.
4. Medical Officer
Qualification and Experience:
For appointment to the grade of Medical Officer, the candidate must possess the following:
i. MBChB from a recognised university;
ii. Registered member of the Medical and Dental Council of Ghana;
iii. Must maintain a professional demeanour;
iv. Must maintain confidentiality;
v. Must have strong communication skills;
vi. Must have a courteous attitude;
vii. Must understand medical terminologies and calculations;
Duties and Responsibilities:
i. Responsible for ensuring that patients receive consistent and comprehensive clinical care, as well as supervising and training staff, including auxiliary support personnel at the University Medical Centre;
ii. Supervising medical assistants, nurses, and auxiliary support personnel involved in the planning, implementation, and evaluation of patient care services throughout the facility;
iii. Ensuring highly consistent quality health delivery cost-effectively;
iv. Providing diagnosis, treatment, and referral of patients when appropriate;
v. Developing individualised care plans for patients in close discussion with them and their caregivers to reduce inpatient care;
vi. Following up on patients through acute clinical treatment to facilitate early recovery;
vii. Ensuring that all patients referred to the Medical Centre receive robust and holistic management;
viii. Undertaking reviews of patients’ medications and adjusting therapy as required;
ix. Regularly monitoring/reviewing patients and acting promptly should a patient’s condition deteriorate;
x. Always liaising closely with key stakeholders to advise and co-ordinate the provision of effective healthcare;
xi. Communicating information to patients and care assistants in an understandable form to ensure their cooperation in treatment;
xii. Maintaining accurate and contemporaneous documentation, both electronic and paper, to ensure timely and effective communication;
xiii. Ensuring patient confidentiality and protection of patient information; and
xiv. Dealing responsibly with challenging situations and their consequences in accordance with professional ethics.
5. Senior Domestic Bursar
Qualification and Experience:
For appointment to the grade of Senior Domestic Bursar, the candidate must possess the following:
i. Bachelor’s degree in hospitality management/Catering awarded by a recognised University.
ii. Must have at least five (5) years of continuous experience in the sector with demonstrable experience for providing catering services to high-profile persons; .
Duties and Responsibilities:
i. Supervising subordinates in client care, as well as setting quality standards;
ii. Ensuring effective management of the catering unit on both accommodation and food production;
iii. Ability to lead in providing catering services to the University and manage the running of the University cafeteria;
iv. Ensure regular fumigation exercise;
v. Ensure quality assurance;
vi. Ensure hygienic surroundings and the safety of both customers and staff, as well as the personal hygiene of staff;
vii. Ensure proper maintenance of equipment; and
viii. Perform other functions as may be prescribed by the Registrar.
6. Pharmacy Technician
Qualification and Experience
i. The candidate must possess a BSc in Dispensing Technology or Pharmacy Technology from a recognised institution;
ii. Minimum of 1-3 years of relevant work experience in a hospital, clinic, or retail pharmacy setting;
iii. Knowledge of pharmaceutical nomenclature, drug classes, dosage forms, and storage requirements;
iv. Understanding of Ghana Health Service protocols, Pharmacy Council regulations, and relevant sections of the Health Professions Regulatory Bodies Act;
v. Familiarity with NHIS claims processing procedures;
vi. Basic understanding of infection prevention and control principles in a pharmacy environment;
Duties & Responsibilities
i. To assist the University hospital pharmacists in delivering safe, effective, and efficient pharmaceutical services, including dispensing medications, managing pharmacy inventory, providing customer service, and ensuring compliance with the Pharmacy Council of Ghana regulations and institutional protocols;
ii. Assist the pharmacist in preparing, packaging, labelling, and dispensing prescriptions and medications accurately;
iii. Reconstitute oral and injectable medications under the direct supervision of the pharmacist.
iv. Verify prescription details (patient name, drug name, dose, route, frequency) before dispensing to minimise dispensing errors;
v. Affix appropriate labels on dispensed medications, including dosage instructions, storage directions, and expiry dates;
vi. Monitor stock levels regularly and initiate timely reorder requests to prevent stockouts;
vii. Receive, inspect, and document pharmaceutical deliveries by ensuring that items match purchase orders and are within acceptable expiry dates;
viii. Maintain an accurate inventory register and update electronic stock management systems as required;
ix. Receive prescriptions from patients/clients and ensure completeness before processing;
x. Provide basic, non-clinical medication counselling on dosage, administration, storage, and general adherence, and refer complex queries to the pharmacist;
xi. Support the preparation of the pharmacy’s procurement lists and stock forecasts; and
xii. Perform any other official duties incidental to the role as assigned by the supervising pharmacist or head of department.
General Conditions
For non-teaching staff:
i. Expertise and experience in grantsmanship will be an added advantage.
ii. Expertise and experience in Artificial Intelligence (AI) will be an added advantage.
iii. Priority will be given to persons who are already engaged with the University and have knowledge of the operations of the University; and
iv. Candidates must be willing and ready for long-term commitment to the University
v. Females with the relevant qualifications are encouraged to apply.
Mode of Application
i. Interested candidates should apply to the Registrar through the University’s online job application platform at https://umis.ubids.edu.gh/jobsportal.
ii. Candidates should also include the names, postal addresses, email addresses, and telephone numbers of three (3) referees, who the candidate should request to forward their confidential reports to the Registrar through registrar@ubids.edu.gh;
iii. Shortlisted applicants within the country will be required to submit eight (8) copies of the completed application form, application letter, updated CV, copies of academic/professional certificates, and transcripts to:
The Registrar
University of Business and Integrated Development Studies
P. O. BOX WA 64
Wa, Upper West Region
iv. Persons outside the country also qualify to apply. Shortlisted International Applicants (Outside Ghana) may submit one copy of the completed application plus supporting documents via email to: registrar@ubids.edu.gh.
v. Referees should send confidential references directly to the Registrar via the same email.
vi. Shortlisted applicants will be required to submit credential evaluation reports from the Ghana Tertiary Education Commission (GTEC) on their certificates at the interview.
vii. Shortlisted candidates who may not be successful due to limited vacancies may be considered in the next window of recruitment. Such candidates may not be required to apply again.
viii. Only shortlisted applicants WILL be contacted.
Closing Date: JUNE 15, 2026